There are a variety of ways an organization can protect its computer system data. Crash-proof utility software helps save information if a computer (or system) crashes, because it saves information to a safe location within the computer. Encryption programs scramble information. To decrypt information, users must enter a predetermined password or key. Content filtering programs prevent the transmission of unauthorized information. The program scans e-mails, etc. for information to ensure that sensitive information is not being leaked. Authentication and authorization can be used like security clearance. User IDs and passwords can help a company control what each user has access to.   Companies can restrict where a user can access information from, how often a user can access information, and set the hours a user can access information. Biometrics can be used to protect the company’s most sensitive information. Biometrics uses an individual’s fingerprint, iris, face, voice, etc. as a password. Only the user with the certain characteristic can assess the information. Surge protectors are an easy way to prevent the current situation from happening, because they safeguard computers/electronic devices from voltage spikes. 

            All companies should back up their computer systems. The most efficient and secure way to do this is to enlist the services of an online backup company. Online backup companies save company information to a location outside of the bank. Online backup companies guarantee the safety of the company’s information. Companies can also save sensitive information on external hard drives. External hard drives are relatively inexpensive and easy to use. External hard drives are small, and can easily be stored in a fireproof safe when they are not in use.