The Handouts portlet hosts files that instructors and authorized users want to make available to member of a class, another group, or the general portal community. Note that only certain users have permission to create handouts.
To create a handout:
1. Maximize the portlet instance.
2. Choose Manage > Add a Handout. If you do not see the Manage menu, then you do not have permission to create handouts.
3. If you want the full name of the file to display in the portlet, you should skip the Name field. However, if you prefer for the link to be represented by a label -- for example, "Resources" instead of "XYZResources.doc," enter the appropriate text in the Name field. (Note that the user will still see the file name in some places.)
4. Click the Browse button to locate the appropriate file and populate the File field.
5. If appropriate, group the handout into a set using the Set drop-down list.
6. If desired, enter text in the Description field. If you enter text here, it will be displayed below the handout's name.
7. If appropriate, select start and end dates, and choose whether the handout should be made inactive or deleted when the end date has been reached. (When a file is inactive, it still visible in your view of the portlet, in an "Inactive" set, but other users will no longer see it.)
8. If appropriate, select the checkbox labeled Make the link to this file shareable. If you do this, anyone, including guests, will be able to view the file if they have the URL. Otherwise, only people with access to this Handouts portlet instance will be able to view it.
9. Click Save.
For more details on creating and managing handouts and sets, refer to Jenzabar's Internet Campus Solution: Administration Guide or e-Racer: Faculty Guide.